Section 6 (v3): Oversight and ManagementFrom E-Parliament WikiFor version 2 go to: Section 6: Oversight and Management Please enter your comments directly in the Wiki version below. You must be logged on and click on “Edit” to add text. When you are done, please send a brief email to the entire group to let them know you have added comments. Alternatively, you may download the Word version, add your comments and send them to me. I will then add them to the Wiki version. Instructions for formatting your comments are at the beginning of both versions of the document.
6. OVERSIGHT AND MANAGEMENT6.1 Authority, responsibility, and supportA. Website has the approval and support of the highest parliamentary and administrative authorities B. Adequate long term funding and trained staff (internal, external, or a combination) are available C. An adequate and secure technical infrastructure is provided [JCG: Edited language slightly]
6.2 Strategic vision and planningA. Officials, members, officers, and staff participate in establishing needs and goals. B. Goals of the website are defined in writing C. Needs of the intended audiences are defined in writing [JCG: Changed order of items]
6.3 Roles, responsibilities, and coordinationA. Oversight and management roles and responsibilities are defined in writing B. A team is established for ensuring that content is timely and accurate C. A high level of collaboration is established among the staff responsible for content and the staff responsible for technical systems
6.4 Management of documentation and information[JCG: Moved this section here from section 2; changed order of some items; modified language slightly] A. An automated system is in place to prepare and manage proposed legislation and oversight, committee, and plenary documentation B. Open document standards, such as XML are used, or are planned to be used, to prepare proposed legislation and other parliamentary documentation. [JCG: Changed language from having one instance of use of XML to using XML or planning to use XML; needs further discussion] ?? C. Manual or automated procedures and systems are in place to ensure the accuracy of documentation and media available on the website D. Text of proposed legislation, related reports and documentation, and status of parliamentary actions are available on the website as soon as they are available to the officers and members [RC: '... members and officers' rather than the other way round? In my experience, Members like to come first and a tiny change like this might help with buy in!] E. Explanatory material is provided that makes the text of legislation and procedural steps as understandable as possible F. Material is available that explains the context and assesses the possible impact of proposed legislation G. Parliamentary documentation is digitized and made accessible for as many prior years as feasible. [JCG: Added this guideline to address in one place the issue of documentation and information from “previous years”] H. A program is in place to preserve parliamentary documentation in digital formats [JCG: Added to address need for preservation policies and programs] I. Systems are available so that those outside the parliament can download files in open standard formats, such as XML, to enable parliamentary documentation and information to be incorporated into government, civil society, and private sector systems and websites. [RC: To my mind there is some overlap between 6.4I and 6.4B. I think that B is about inputs (how the site is created) and I about outputs (making content available for re-use) but there might be scope for amalgmatio or re-ordering so one follows the other] 6.5 PromotionA. Publicity and other information to help members, citizens, and students become aware of parliament’s website, how it can be accessed, and how it can be used. A. Close links promoted between the website and other government and civil society websites. [JCG: Changed language based on comments received] |