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Contents 1 3. TOOLS FOR FINDING, RECEIVING, AND VIEWING INFORMATION 1.1 3.1 Search engine 1.2 3.2 Broadcasting and webcasting 1.3 3.3 Alerting services 1.4 3.4 Mobile services

3. TOOLS FOR FINDING, RECEIVING, AND VIEWING INFORMATION

[JCG: Changed title]

3.1 Search engine

[JCG: Changed section 3.1.A to focus primarily on the search engine and its capabilities]

A. A system for search and display that can:
1) Be used for any parliamentary documentation and information
2) Search for major elements, such as words in the text, status of legislation, dates of actions, members, committees, political parties, and other components that may be required.
3) Sort results by various criteria
4) Meet the needs of members, staff, and the public, both novice and expert users

B. Search capacity for the following documentation and information from the current and previous years
1) General information about the parliament
2) Member information and activities
3) Proposed legislation
4) Committee documentation and activities
5) Oversight and scrutiny documentation and activities
6) Plenary documentation and activities

[JCG: For discussion: Does section 3.1.B duplicate section 2? Also, if we have 3.1.A, do we need the additional listing in 3.1.B?] ??

[RC: I think there is duplication here. Would it help to insert 'including all the information in sections 1 and 2 of these guidelines' at the end of 3.1.A(1)?]

C. Capacity to link the results from searches of documentation to relevant audio or video records

3.2 Broadcasting and webcasting

[JCG: See previous comment under 2.4.E and 2.5.D. Does 3.2 duplicate these sections?]

A. Capacity to broadcast or webcast live meetings of any parliamentary body as well as parliamentary events and programs

B. An archive of broadcast or webcast meetings, events, and programs that permits on-demand viewing

3.3 Alerting services

Alerting services, such as email, RSS, blogs, or other appropriate technologies that enable members and the public to be informed about important parliamentary actions such as the introduction of, and changes to, the status and text of legislation; members’ activities; committee activities; oversight and scrutiny activities; and plenary activities.

[JCG: Changed to paragraph style rather than outline style – there is only one guideline here. Added Oversight and scrutiny activities.]

3.4 Mobile services

Mobile services that enable members and the public to access information and documentation as they are made available on the website

[JCG: Combined previous A and B into a single recommendation; changed to paragraph style]
3.5 Security and authentication

A. Secure services that enable MPs to receive and exchange information and documentation on a confidential basis.

B. Authentication services, such as digital signatures that enable the authenticity of documentation and information to be verified by any user of the website