Practical information

warning: call_user_func_array() expects parameter 1 to be a valid callback, function '_stormtask_tasks_access' not found or invalid function name in /var/www/ictp2/includes/menu.inc on line 454.

Information on venues and registration

9 October: Closed Regional forum
Venue and registration: Inter-Parliamentary Union, Chemin du Pommier 5

10 October: Workshop: eParliament Managing Innovation
Venue: Conference Room 2, International Telecommunication Union (ITU), Place des Nations.
Registration: International Telecommunication Union (ITU), Place des Nations.

11 October: World eParliament Conference
Venue and registration: CICG, International Conference Centre – 17 rue de Varembé

12 October: Meeting of the Global Network of IT Experts in Parliament
Venue and registration: Inter-Parliamentary Union, Chemin du Pommier 5

Badges issued for the meetings on 9 and 10 October will be also valid for the meetings on 11 and 12 October.
Badges issued for the IPU Assembly and the ASGP meeting are valid to participate in the World eParliament Conference on 11 October


  1. The World e-Parliament Conference 2007 “Challenges and benefits of ICT in parliamentary processes” will be held on the morning and afternoon of Thursday 11 October 2007. The World e-Parliament Conference is organized by the Inter-Parliamentary Union, the United Nations Department of Economic and Social Affairs and the Association of Secretaries General of Parliaments (ASGP), through the Global Centre for ICT in Parliament.

  2. The conference will take place in Room 2 of the International Conference Centre of Geneva (CICG).

    CICG, International Conference Centre, Geneva
    17, rue de Varembé, P.O. Box 13
    CH - 1211 Geneva 20, Switzerland
    Tel. +41 22 791 91 11
    Fax +41 22 791 90 64
    E-mail address: info@cicg.ch
    Web site: www.cicg.ch

  3. The conference will be preceded by the International Workshop "e-Parliament: managing innovation" for parliamentary staff and officials on 10 October 2007. The workshop is organized by the Global Centre for ICT in Parliament, a joint initiative of the United Nations Department of Economic and Social Affairs and the Inter-Parliamentary Union established in 2006.

  4. The workshop will take place in Room B of the International Telecommunications Union (ITU). ITU is located 50 metres from CICG.
    The registration will take place at CICG, International Conference Centre, Geneva

    ITU
    Place des Nations
    CH-1211 Geneva 20
    Switzerland
    Tel. +41 22 730 51 11
    Fax +41 22 733 7256
    E-mail address: itumail@itu.int
    Web site: www.itu.int

  5. The conference will be followed on Friday 12 October 2007 by a meeting of the members of the Global Network of IT Experts in Parliament at IPU headquarters.

  6. Unless otherwise specified, the information below applies equally to the World e-Parliament Conference and the related meetings.

Participation and registration

  1. Participants at the World eParliament Conference 2007 (11 October) will include members of parliament, Secretaries General of parliament, parliamentary staff and officials – such as legislative staff, IT administrators, knowledge managers and librarians - and representatives from international organizations, the donor community and the academia.

  2. Participants at the International Workshop (10 October) will principally include parliamentary staff and officials – such as legislative staff, IT administrators, knowledge managers and librarians - and representatives from international organizations, the donor community and the academia. On the same date, many parliamentarians will be engaged in the 117th IPU Assembly and Secretaries General in the meeting of the ASGP.

  3. Participation in the first meeting of the Global Network of IT Experts in Parliament (12 October) is limited to the registered members of the above mentioned Network.

  4. The United Nations, through the Global Centre for ICT in Parliament, will sponsor the participation of a limited number of parliamentary staff and officials from developing countries. For more information on sponsorship, please contact:

    Global Centre for ICT in Parliament
    Phone: (+39) 06 68136320, ext. 210;
    Fax: (+39) 06 68211960
    E-mail: info@ictparliament.org

  5. Delegations are kindly requested to complete and submit the enclosed registration form and to send it to the following address by Friday 28 September at the latest:

    Inter-Parliamentary Union
    5, chemin du Pommier
    P.O. Box 330
    CH - 1218 Le Grand-Saconnex/Geneva
    Switzerland
    Fax: +4122 919 41 60
    E-mail: postbox@mail.ipu.org

    Any modifications concerning the composition of the delegation should likewise be communicated to the above address.

  6. It is recommended, if at all possible, that delegates should also be included in their countries' official national delegations to the 117th IPU Assembly, as this will facilitate many organizational and security-related matters. For example, those delegates who are members of their countries' official national delegations to the 117th IPU Assembly will have full access to the CICG.

  7. Delegates who will travel to Geneva outside the framework of their countries' official national delegations to the 117th IPU Assembly will have to obtain a badge. To obtain such a badge, they must:
    (a) Register with the IPU Secretariat by 28 September 2007 at the latest, using the enclosed registration form.
    (b) Upon arrival in Geneva, personally present themselves to the registration desk.
    The registration desk at CICG will be open on Wednesday 10 and Thursday 11 October from 8.30 a.m. to 5 p.m
    (c) Present a valid passport. Passports will be checked against the list of names submitted by the IPU.
    (d) In case of loss of the badge, delegates should immediately notify the registration desk and ask for a replacement in writing.

List of Delegates

A provisional List of Delegates will be issued on the basis of confirmations received by the IPU Secretariat up to 28 September 2007. For technical reasons, it will not be possible to produce a revised list on the spot, but one will be issued after the end of the session and placed on the IPU and Global Centre web sites. Delegates are kindly requested to report any changes in the provisional list to the Conference Secretariat by no later than 4 p.m. on Thursday, 11 October 2007.

Arrangements for the conduct of the Conference and related meetings

Each session will be launched by speakers who will make introductory remarks. Delegates can participate in the debate either by making brief comments or by asking questions. In view of the largely informal nature of the debate, no list of speakers will be drawn up in advance. The order of interventions and questions will be decided by the moderators.

Languages

Simultaneous interpretation will be provided in English, French, and Spanish. Three additional channels have been assigned for interpretation into other languages by interpreters brought by their national delegations at their own expense. Official written documentation of the Conference and related meetings will be available in English and French only.

Documents

The only official documents of the Conference and related meetings will be the programme, agenda, List of Delegates, discussion papers prepared by the speakers and the information notes prepared by the Conference.

Secretariat

Should participants and observers wish to distribute their own documents or other material pertaining to the theme of the Conference, they may use a table provided for that purpose in the immediate vicinity of the meeting room.

Visas

  1. Attention is drawn to the strict provisions in force regarding entry into Switzerland, which refuses entry to those not having the required visa. Delegates requiring an entry visa must obtain it from the Swiss consulate or diplomatic mission responsible for the necessary arrangements in their country of residence.
  2. French entry (not transit) visas are required for certain nationalities when transiting a French airport en route to Geneva. Those delegates who wish, upon arrival in Geneva, to cross the border into France must obtain visas in their country of residence before departure, as they are not obtainable in Geneva.

Hotel accommodation

  1. Delegates will be responsible for their own hotel expenses. Delegations from countries having a Permanent Mission in Geneva are kindly requested to make their hotel reservations through their respective Mission. Most Missions are used to receiving national delegations to UN meetings and to handling hotel reservations for them and many have signed preferential tariff agreements with hotels close to the Palais des Nations area and the CICG.
  2. Delegations from countries that do not have a diplomatic representation in Geneva may reserve their rooms either via their preferred tourist operator or through the Geneva Tourist Office. Should delegations wish to use the services offered by the Geneva Tourist Office, they are kindly requested to contact Genève Tourisme.
    However, attention is drawn to the fact that, according the practice of all hotels in Geneva, only reservations with details of a credit card as a guarantee will be confirmed.

    GENÈVE TOURISME
    Convention Bureau
    Rue du Mont-Blanc 18
    CH - 1211 Geneva 1
    Phone: ++41 22 - 909 70 20
    Fax ++41 22 - 909 70 21
    reservation@geneve-tourisme.ch

Typing, photocopying services and Internet café for delegates

No typing or photocopying service for delegates will be available. However, an Internet café will be at the disposal of participants at CICG during the Conference.

Information Desk

The Registration Desk will also serve as an Information Desk and will handle messages for delegates. Lost property may be turned in or claimed at this Desk.

Post office

A post office is available on the premises of the CICG, its opening hours are from 7.30 a.m. to 12 noon and from 1.45 p.m. to 6 p.m.

Health requirements

Vaccination certificates are not required for admission to either Switzerland or France.

Catering services

A 450-place self-service cafeteria and a bar are available on the CICG premises.

Medical services

Delegates requiring urgent medical attention are advised to contact the "Service d'urgence de l'Association des Médecins de Genève" (local tel. 022 / 320 25 11).

Local transport and taxis

ITU and the CICG can be reached by bus no. 8, which runs from Veyrier to Avenue Appia, passing through Rive (town centre), Place Cornavin (railway station), Place des Nations (Palais des Nations), and the UIT (ITU), which is located just next to the CICG. Bus no. 5 runs from the Hospital to Palexpo, with stops at Place Cornavin and Varembé, next to the ITU and the CICG building. In addition, bus "F" runs from Place Cornavin to Ferney-Voltaire, France, with stops at Place des Nations and Varembé. IPU headquarters can be reached by bus no. 3, which runs from Crêt de Champel to Gardiol, with a stop at Maison des Parlements. Tickets must be purchased and validated before entering buses. Individual tickets are available from vending machines at main bus stops, and cards for multiple trips can be purchased at a reduced rate from newsagents in town bearing the "TPG" (Geneva transport service - www.tpg.ch) sign.
In Geneva, taxis are only available on call and cannot be hailed in the streets. Geneva taxi drivers know the Conference venue as "CICG" (rue Varembé). There are taxi ranks in almost all main squares in Geneva and outside the Palais des Nations.
Taxis can be called by telephone by dialling the following local numbers: 022 / 320 20 20, 320 22 02 and 331 41 33.

Climate

The weather in Geneva in October is quite variable with a possibility of cold winds and rains. The average temperature for the month is 10°C. It is therefore recommended that delegates bring warm clothing, and an umbrella and raincoat.

Currency

  1. The currency in Switzerland is the Swiss Franc which consists of notes (10, 20, 50, 100, 200 and 1,000) and coins (5, 10, 20, and 50 centime coins as well as 1, 2 and 5 Franc coins).
  2. Most major international currencies can be exchanged at local banks, exchange offices and hotels.
    Moreover, major credit cards are widely accepted throughout both Switzerland and France.

Voltage

The voltage in Switzerland and in France is 220 volts, 50 Hz.

Requests for further information

Requests for further information concerning the World e-Parliament Conference and related meetings should be addressed to:

Inter-Parliamentary Union
Chemin du Pommier 5
P.O. box 330
CH - 1218 Le Grand-Saconnex/Geneva
Switzerland
Phone: +4122 919 41 50
Fax: +4122 919 41 60
E-mail: postbox@mail.ipu.org

or Global Centre for Information and Communication Technologies in Parliament
Corso Vittorio Emanuele II
251 00186 Rome
Italy
Phone: (+39) 06 68136320, ext. 210
Fax: (+39) 06 68211960
E-mail: info@ictparliament.org
ukash